Privacy Policy
Date of Implementation: 02 June 2022 | Last Updated: 16 September 2025
Introduction
The Malta Foundation for Human Resources Development (hereinafter referred to as “FHRD” or the “Controller”) is a voluntary organisation duly registered with VO number VO/0294. FHRD’s registered office is located at No.5, Clock Tower Building, Tigné Point, Sliema TP01, Malta.
This Privacy Policy explains how FHRD collects, uses, and protects personal data. As a data controller, FHRD is committed to handling your information in a lawful, fair, and transparent manner in line with the General Data Protection Regulation (GDPR) and the Data Protection Act (Chapter 586 of the Laws of Malta).
This Notice is designed to help you understand why and how we collect your personal data, what we do with it, and what rights you have. If you are asked to provide information that identifies you while using our website, you can be assured it will only be used in accordance with this Privacy Policy.
The Policy
At FHRD, safeguarding your privacy is one of our key priorities. This Privacy Policy outlines the types of information we may collect from visitors to our website (fhrd.org) and explains how we use and protect it.
For any questions, clarifications, or requests regarding this Policy, you may contact our Data Protection Officer (DPO) at info@fhrd.org.
This Policy applies exclusively to online interactions with FHRD through our website. It does not extend to information collected through offline means or channels other than this website.
Consent
By accessing and using our website, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.
Information We Collect
The personal data we request, and the purpose for which it is required, will always be clearly communicated to you at the point of collection.
If you contact us directly, we may collect information such as:
• Name and surname
• Email address
• Phone number
• Message content and any attachments you may provide
• Any other details you voluntarily choose to share
When registering for services or activities provided by FHRD, we may also request:
• Identity card number
• Company or organisation name
• Postal address
• Additional contact information
How We Use Your Information
The data we collect may be used for the following purposes:
• To provide, operate, and maintain our website and services
• To personalise, improve, and expand your user experience
• To understand and analyse how visitors use our website
• To develop and enhance our products, services, and features
• To communicate with you (including updates, newsletters, and promotional information)
• To process service registrations or event applications
• To send transactional or informational emails
• To prevent fraud and ensure security
Log Files
Like most websites, FHRD uses log files. These record visitors when they access our website. Information collected may include IP addresses, browser type, Internet Service Provider (ISP), timestamps, referring/exit pages, and the number of clicks.
This information is not linked to any identifiable individual and is used solely for site administration, analysing trends, monitoring website performance, and gathering aggregated demographic data.
Cookies and Web Beacons
Our website uses cookies to improve functionality and enhance user experience. Cookies are small text files stored on your device.
We use both:
• First-party cookies (set by FHRD)
• Third-party cookies (set by external service providers, e.g., analytics tools)
You may be asked to accept or refuse cookies when visiting our website. Cookies help us remember your preferences and generate anonymised statistics about browsing behaviour.
Types of cookies used include:
• Session cookies (automatically deleted when you close your browser)
• Persistent cookies (remain on your device until manually deleted or expired)
GDPR Data Protection Rights
FHRD is committed to upholding your rights under the GDPR. Every data subject has the following rights:
1. Right of Access – You may request confirmation as to whether we process your personal data and, if so, obtain a copy of the data we hold about you.
2. Right to Rectification – You may request correction of any inaccurate or incomplete personal data.
3. Right to Erasure (Right to be Forgotten) – You may request the deletion of your personal data, subject to legal or contractual obligations.
4. Right to Restrict Processing – You may request a temporary halt to the processing of your data under certain conditions (e.g., while a data accuracy dispute is being resolved).
5. Right to Object – You may object to the processing of your data when processing is based on legitimate interests, direct marketing, or profiling.
6. Right to Data Portability – You may request a copy of your personal data in a structured, commonly used, and machine-readable format, and request that it be transferred to another controller.
If you wish to exercise any of these rights, please contact our Data Protection Officer (DPO) at info@fhrd.org. We will respond to your request within one month, as required by law.
Children’s Information
Protecting children’s privacy is of utmost importance to us. We encourage parents and guardians to actively monitor their children’s online activities.
FHRD does not knowingly collect personal data from individuals under the age of 18. If you believe that your child has provided us with such data, please contact us immediately so that we may delete it from our records.
Changes to this Privacy Policy
FHRD reserves the right to update or amend this Privacy Policy from time to time. Updates will be posted on our website, and the date of the most recent revision will always be indicated at the top of this document.
We encourage you to review this Privacy Policy periodically to remain informed of how we are protecting your information.
